Oak and Mistletoe Online AGM

 

21/10/11 8pm South Australia time

Held in the chat room: http://www.oakandmistletoe.com.au/chat

Present:

Amethyst

Crystal

Raincloud

RobynW

Alistair

Phoenix3

Butterfly Spirit

Saphira

Tjay

Ostara Lily

Lady Shadows

Serenity

 

 

Apologies:

Raziel

 

1. The confirmation of the minutes of the previous online AGM (for second and subsequent AGMs),

Minutes here: http://www.oakandmistletoe.com.au/forum/agm-minutes-2010

Proposed: Butterfly Spirit

Seconded: Saphira

Passed: Yes

 

2. The consideration of the accounts and reports of the oCC,

Accounts now integrated with CCIWI so no separate bank account for O & M.

Easier to keep account of the money

Aids taxations status

The $20 website support fee does not appear to have slowed the student application numbers at all.

O & M appears to be paying for its own upkeep with student website support fees.

 

3.  Chair report:

It’s been another busy year for O & M and one where we have seen a greater integration with our parent body, CCIWI. We currently have 139 active students. Of these, we have five people undertaking or completed second degree and we have three current members who have gone on to seek and be awarded Rev. status with CCIWI. The approximate rate of students staying with us to complete lessons remains at about 50%.

We also have approx. 160 forum members (who are not students and cannot see the school forums) and so we have a total of around 300 members for forum and lesson activity.

We now have tutors 6 tutors as well as myself and they are doing a fabulous job mentoring students through the O & M online lessons. Heartfelt thanks to the amazing Rev. Jamie Stone Bear, Rev. Saphira, Michelle, Mindmaze, Sage and Crystal.

We also have a steady and growing Second Life presence as well with regular meetings and sabbats held in the beautiful areas there. A massive congratulations and thanks go to Phoenix3 and Alistair for all the work they do there. The northern hemisphere SL group is beginning to take shape too so that’s great news! The fact that we now have SL reps on the oCC is testament to the value of this group.

We have approx. 13,000 page views each month from around 2000 visitors which is less than this time last year. However, at this time last year we were getting lots of “curious” visitors who came but didn’t stay long. Now we tend to attract folks who tend to stay with us longer.

We also have some new groups branching off from O & M in the coming year as those members graduate and develop their own covens. This is great news for us here at O & M as it means we are spreading our wings and allowing even  more folks to experience our tradition. Congratulations to Rev. Jamie Stone Bear and Rev. Saphira in particular.

Our upcoming focus needs to be on updating the website and just steady as she goes this year.

Finally, I want to say a personal thankyou to the oCC members who have served this last year. The Council has been amazing and I would not have been able to keep the site going without them. In particular may I say a massive thanks to Rev. Jamie Stone Bear who without doubt has been a huge help this year. He is my rock so thank you Jamie from the depths of my heart.

Report available here: http://www.oakandmistletoe.com.au/forum/chairpersons-report-agm-2011

Reports Proposed: Saphira

Reports Seconded: Serenity

Reports accepted: Yes

 

4.The election of the online Coven Councillors,

a Vice Chair,

two Toward First Degree program Students Representative,

a Toward 2nd Degree Student Representative,

a Graduate Student Representative,

A Second Life Student Representative,

two New Student Guides.

 

Nominations:

Chair:

Amethyst (remains constant as in the constitution)

Vice Chair:

Rev. Jamie Stone Bear – seconded by Raziel

Toward First Degree program Student Reps x 2:

Serenity – seconded by Amethyst

Alistair – seconded by Saphira

Lady Shadows –  seconded by Butterfly Spirit

Raincloud –  seconded by Tjay

Butterfly Spirit – Seconded by Lady Shadows – not accepted nomination

Secret ballot vote taken in private chat rooms

Alistair and Lady Shadows successfully voted in

Toward 2nd Degree Student Representative:

Saphira – seconded by Alistair

Graduate Student Representative:

Crystal – seconded by Butterfly Spirit

Second Life Student Representative:

Phoenix3 – seconded by Alistair

New Student Guides x 2:

Raziel – seconded by Amethyst

Serenity – seconded by Amethyst

Saphira – Lady Shadows

Secret ballot vote taken in private chat rooms

Serenity and Saphira successfully voted in

 

 

5. Any other business requiring consideration.

 

Butterfly Spirit changed her name to Samaya

 

Website needs to be updated with Drupal updates and module updates. This is probably $1000 worth of work which will come from the CCIWI accounts. It is however imperative that it be done this year as it compromises the safety of the site. Samaya and Crystal will act as temp coordinators to help fundraise $1000 for a website upgrade.